Oral presentations must be delivered in English unless they have been invited for a symposium or workshop that is being organized in Portuguese or Spanish. Presentations will be strictly limited to 15 minutes each, with an additional 5 minutes at the end for questions and discussion. These time limits will be strictly enforced to keep the conference running on schedule, thereby ensuring that all speakers have the same opportunity to present their work and that audience members can readily move between sessions to hear particular talks.
Speakers should plan on arriving at their assigned meeting room a few minutes prior to the start of their session to introduce themselves to the session moderator and ensure that their presentation has been properly loaded onto the dedicated laptop. It is recommended that speakers sit at or near the front of the room to help facilitate the transition between presentations.
Electronic Presentations
Microsoft PowerPoint (with an aspect ratio of 16:9) is the official format for electronic presentations. We will accept a PowerPoint file (.ppt/.pptx) or a Portable Document Format (.pdf) file, and we strongly encourage you to save your presentation in both formats in case of a file compatibility issue or other unforeseen technical problem.
All oral presenters will need to bring their presentation on a USB flash drive and load their presentation at the Media Desk. It is the responsibility of each individual presenter to ensure that his/her presentation(s) are uploaded at the Media Desk at least 24 hours prior to the beginning of the session in which they are presenting and to test their files before uploading.
Important: If your presentation contains links to video files, it is essential that you bring not only your PowerPoint file, but also your original video files to the Media Desk. The preferred video file formats are .MPEG or .MP4, but .WMV and Flash video files are acceptable. QuickTime, .MOV, video files are not compatible with PowerPoint and should be converted to one of the above formats. All videos should be tested and checked in advance at the Media Desk to be sure they will work properly.
Tips for Delivering Your Presentation
Each meeting room will be equipped with a dedicated laptop computer, LCD projector, and laser pointer. Please do NOT bring your own laptop for your presentation, as you will not be allowed to connect it. Note that internet access will NOT be available in the meeting rooms for use during oral presentations – please plan accordingly.
In order to maximize the effectiveness of your presentation, we recommend that you keep the following general guidelines in mind when creating your PowerPoint:
Poster presenters will hang their posters upon arrival at the conference beginning on Sunday, August 27th. All posters should be in place by Monday evening at 18:00 when the first poster session is scheduled to begin. We will assign each presenter a number corresponding to the board where your poster will be displayed.
Poster presentations will remain on display for the duration of the conference, with two evening poster sessions on Monday and Tuesday from 18:00-20:00, during which time authors will have the opportunity to discuss their presentations with conference attendees. Refreshments will be provided at both poster sessions. All poster presenters are strongly encouraged to be present for their assigned session.
Posters should be removed no later than Friday, September 1st at 14:00. Any posters not removed by this time will be recycled. The conference will not be responsible for any posters left behind.
Poster Layout and Design
The recommended size for poster presentations is 80cm width x 120cm height. Please keep the following recommendations in mind as you design your poster:
The components of an effective poster presentation are as follows:
Heading: The heading comprises a title for the presentation, author names, and author affiliations (including city and country). Headings have more impact in a sans serif font such as Helvetica or Arial.
Body: The body text of the poster typically includes the background (introduction), methods, results, and discussion. Body text should be no smaller than 16 points and preferably in a sans serif font such as Helvetica or Arial.
Illustrations: Graphics and other figures are essential for an effective poster. Include captions below each figure. Captions should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.
Tables: If tables are absolutely necessary for your presentation, try to simplify their content. Avoid showing too much data and using small letters. Captions for tables should be presented above the table.
Conclusions: Conclusions should be clear and succinct and summarize key "take home" messages.
Video presentations will be available for viewing throughout the conference in the poster exhibition area. Video authors will have an opportunity to discuss their work and answer questions as part of the two poster sessions.